Clinical Trials Committee  |  2025/2026 Meeting Dates and Deadlines

Except where indicated (*), meetings are held on the 2nd Friday of the month and the submission deadline is 4:00 p.m. on the Tuesday 2 weeks before the meeting.  PLEASE NOTE:  Effective January 1, 2026, the submission deadline will change to NOON on the Tuesday 2 weeks before the meeting. Please ensure your application is complete, the ICFs follow the CTC templates and please submit your application early.**

Please note there are no exceptions to the submission deadline.  

For HREBA submission management policy, please refer to memo dated, May 15, 2017.

The HREBA – CTC office hours are 8:00 a.m. to 4:00 p.m. Monday through Friday. The office is closed statutory holidays and will be closed for the Holiday Season from December 24, 2025 to January 1, 2026 inclusive.

HREBA- Clinical Trials Committee meetings: Now two meetings per month

To help ensure a timely review, the Clinical Trials Committee will now meet twice a month. The second meeting is to review continuing and ongoing activities ONLY.  The committee may review new submissions depending on member availability.  Please note, there will be no change to the submission deadline.

Upcoming meeting dates and submission deadlines are:

NOTE:  Please ensure Renewals are submitted to a meeting prior to the expiry date.

PDF of the 2026 Clinical Trials Committee Dates and Submission Deadlines

PDF of the 2025 Clinical Trials Committee Dates and Deadlines – Revised