Clinical Trials Committee | 2025 Meeting Dates and Deadlines – REVISED
Except where indicated (*), meetings are held on the 2nd Friday of the month and submission deadlines are 4:00 PM on the Tuesday 2 weeks before the meeting. Please ensure your application is complete, the ICFs follow the CTC templates and please submit your application early.**
Please note there are no exceptions to the submission deadline.
For HREBA submission management policy, please refer to memo dated, May 15, 2017.
The HREBA – CTC office hours are 8:00 a.m. to 4:00 p.m. Monday through Friday. The office is closed statutory holidays and will be closed for the Holiday Season from December 24, 2025 to January 1, 2026 inclusive.
HREBA- Clinical Trials Committee meetings: Increasing to two meetings per month
To help ensure timely review, the Clinical Trials Committee will now meet twice a month. The second meeting is to review continuing and ongoing activities ONLY.
Upcoming meeting dates and submission deadlines are:
2025: (Note: format change – submission deadline is now in the left hand column)
Submission Deadline for New Applications (by 4:00 pm) |
Meeting Date (Time: 9:00 a.m.) |
2nd Meeting Date Continuing/Ongoing Reviews ONLY (Time: 1:00 p.m.) |
Tuesday, December 17, 2024* | Friday, January 10, 2025 | |
Tuesday, February 4, 2025* | Friday, February 21, 2025* | |
Tuesday, February 25, 2025 | Friday, March 14, 2025 | |
Tuesday, March 25, 2025 | Friday, April 11, 2025 | |
Tuesday, April 22, 2025 | Friday, May 09, 2025 | |
Tuesday, May 27, 2025 | Friday, June 13, 2025 | Friday, June 27, 2025 |
Tuesday, June 24, 2025 | Friday, July 11, 2025 | Friday, July 25, 2025 |
Tuesday July 22, 2025 | Friday, August 08, 2025 | Friday, August 22, 2025 |
Tuesday, August 26, 2025 | Friday, September 12, 2025 | Friday, September 26, 2025 |
Wednesday, October 1, 2025* | Friday, October 17, 2025* | Friday, October 31, 2025 |
Tuesday, October 28, 2025 | Friday, November 14, 2025 | Friday, November 28, 2025 |
Tuesday, November 25, 2025 | Friday, December 12, 2025 | No 2nd Meeting in December |
NOTE: Please ensure Renewals are submitted to a meeting prior to the expiry date.
PDF of the 2025 Clinical Trials Committee Dates and Deadlines – Revised